14th Annual Payroll and Holidays Act Compliance Update

About

It is often a challenge to keep up-to-date with regulatory and legislative changes while running an effective payroll.  The 14th Annual Payroll and Holidays Act Compliance Update will provide you with the latest information and opportunity to learn from other payroll professionals.  By attending this event you will be armed with a raft of relevant, new information and skills to take with you back to your organisation.

Why should you attend?
This two day event will help you to develop and implement new strategies in your payroll department while achieving excellent results and complying with the countless number of regulations which implicate payroll.  

Hear about the latest and fastest developing issues from a range of payroll experts:
• Information about the new Holidays Laws
• Updates from the IRD, ACC, and employment and taxation experts
• Dealing with flexibility in your payroll operations
• Successful management reporting for payroll
• Implementing new systems and dealing with a complex payroll
• Harnessing the benefits of an audit
• Battling payroll bureaucracy
• Managing difficult personalities and conflict in the workplace

Register a second delegate and get 50% off - Register 2 people from your organisation at the same time, and the second person receives 50% off the registration fee.

Do not miss out on this excellent opportunity to network and discuss important issues with other payroll professionals.  Use this opportunity to enhance both your skills and knowledge base while exchanging ideas and solutions about the complex payroll environment.

Agenda

Agenda: Day 1

8.30

Registration and coffee

9.00

Opening Remarks from the Chair

Jeanette Hill, Payroll Team Leader, NZ CUSTOMS

9.10

Your One Stop Guide to the New Holidays Laws

Changes to the Holidays Act will impact upon your organisation’s payroll and will require you to be in compliance with the legislative changes. The following sessions will show you how to tackle and comply with the new laws.

Katherine Burson, Senior Associate, SIMPSON GRIERSON

Part 1: Trading in and Cashing up: Trading in Annual Holidays for Cash

The new Holidays Act is expected to introduce the concept of trading in your fourth week of annual leave for cash. What issues surround this and how could this affect your Payroll department?
• Getting employees’ entitlements right
• Making sure payments are made as soon as practicable
• Including “cashed up” annual holidays as gross earnings

Katherine Burson, Senior Associate, SIMPSON GRIERSON

Part 2: Challenges Involved in the Transference of Public Holidays

• How should payroll deal with transferring the observance of public holidays to another day?
• What changes are expected to be introduced in the new Holidays Act?
• Identifying the day to be worked and the day to be observed
• Making sure agreements are informed and voluntary – full communication and correct drafting

Katherine Burson, Senior Associate, SIMPSON GRIERSON

10.10

Part 3: Calculating Leave Payments: A How-to Guide

There are currently many complexities in calculating relevant daily pay and a new Holidays Act is expected to introduce a number of changes to the way leave is paid and accrued. This session will look in depth at the changes expected and will discuss whether a new system would be clearer and easier for people to understand and apply.
• Will there be a singe rate of pay for all leave?
• How would a standard leave rate be calculated and what unit of leave would be used?
• What would the changes mean for accrual of annual holidays and sick leave?

Jennifer Mills, Partner, MINTER ELLISON RUDD WATTS
Emma Warden, Senior Associate, MINTER ELLISON RUDD WATTS

11.10

Morning tea

11.30

Employment Law Update: What the Payroll Professional Needs to Know

Keep up-to-date and refresh your employment law knowledge with a review of the key areas which every payroll professional should know.
• Wages – minimum wages, wage protection
• Parental leave – maternal and paternal leave
• Rostering and shiftwork – what rules apply and how do they differ?

Daniel Erickson, Senior Associate, KIELY THOMPSON CAISLEY

12.15

Incorporating Flexibility into your Working Arrangements and Payroll

Flexible working arrangements have increased in recent years; there are fixed term contracts, casual workers, and seasonal and temporary workers.
• How do these types of workers affect payroll?
• What do you need to know in order to pay them correctly every time?
• Legislation and regulation surrounding these types of workers

Emily Moore, Solicitor, RUSSELL MCVEAGH

1.00

Lunch

1.50

Dealing with flexibility at BDO Taranaki

BDO Taranaki earned the EEO Trust Work Life Balance Award in 2009 by incorporating flexible hours fully into their workplace; allowing staff to virtually work whenever and wherever they want.
• How we do things at BDO Taranaki – flat management structure
• Leisure banking
• HR issues surrounding a flexible hours system
• Living the culture, working productively, using timesheets
• Lessons learnt – challenges in managing a flexible hours environment

Margaret Doyle, Practice Manager, BDO TARANAKI

2.35

Case Study: Getting Things Right at Air New Zealand – Effectively Managing a Complex Payroll

Many staff at Air New Zealand don’t work the typical 8 hour, 9 to 5 day. Staff are often crossing time zones, working strange hours and differing shifts, presenting many challenges to the payroll department.
• What are some of the challenges at Air New Zealand?
• Ways in which these challenges are managed

Sue Travaglia, Manager – Payroll and HR Solutions Centre
Air New Zealand

3.35

Interactive Roundtable Sessions:

Informal and interactive, this session gives you the opportunity to break out into smaller groups and discuss the issues that interest you the most.

Roundtable 1: A Practical Guide to Calculating Annual Leave on Termination
Discuss the new Holidays Act and challenges involved in implementing changes.
Facilitated by: Emily Moore, Solicitor, RUSSELL MCVEAGH

Roundtable 2: Managing your Payroll – Mitigating the Risk of Fraud
Effective control systems can mitigate the likelihood of payroll fraud; discuss fraud related issues you have faced, ways to mitigate risks and deal with fraud successfully.
Facilitated by: Sasha Cleaver, Senior Manager, Fraud Investigation and Dispute Services Department, ERNST & YOUNG

Roundtable 3: Payroll Giving – Initial Progress and Implementation
How has payroll giving gone since its introduction in your organisation and how easy has the system been to implement?
Facilitated by: Jeanette Hill, Payroll Team Leader, NZ CUSTOMS

4.25

Closing Remarks from the Chair

4.30

Networking drinks

A chance to relax and meet other delegates over complimentary drinks


Agenda: Day 2

9.00

Welcome Back from the Chair

Jeanette Hill, Payroll Team Leader, NZ CUSTOMS

9.05

Making Sure your Payroll Procedures Comply with IRD Requirements

It is essential for Payroll professionals to be up-to-date with the latest IRD requirements.
• New developments at the IRD – how to implement these changes into your payroll
• Tips to avoid penalties and unnecessary mistakes
• Transformation at the IRD – moving to electronic systems
• Payroll giving – progress so far?
• KiwiSaver – where to from here?

Hilary Wylde, Customer Service Manager (Assistance Large Enterprises), IRD

9.50

The Essential Tax Update for the Payroll Professional

Getting things wrong in the taxation arena is a costly mistake; it is imperative to ensure compliance with tax law and understand requirements.
• Relocating Employees: Tax treatment of relocation expenses
• Overtime meal allowances and travelling allowances
• Implications of international assignments
• Employee share schemes and FBT
• Developments in employment taxes in 2010

Andrew Ryan, Partner, MINTER ELLISON RUDD WATTS
Louisa Boyd, Solicitor, MINTER ELLISON RUDD WATTS

10.35

Morning tea

10.55

Auditing – Not Something that you Have to Dread!

A payroll audit is often dreaded but can be used as a method of improving and building on existing capabilities.
• Bringing attention to the companies inefficiencies
• Gaining vital information which can enhance a company’s bottom line
• Ways in which you can ease the stress of a payroll audit
• Using audits to improve the payroll function in your organisation.

John Gill, Chief Executive at Datacom Employer Services, DATACOM

11.40

The Administrative Implications of ACC on Payroll

Gain a better understanding of changes at ACC, how ACC should be administered and the role of Payroll in the ACC system. There will be an opportunity to ask questions ensuring that you are compliant with current ACC regulations.
• Changes to ACC levies – employee and employer implications
• Examples of good and not so good practices
• Understanding ACC requirements specific to payroll

Peter Warfield, Senior Business Relationship Manager, ACC
Crush Huston, Business Relationship Manager, ACC

12.25

Lunch

1.15

Interactive Session: Managing Difficult Personalities and Conflict in the Workplace

When things go wrong with an employees pay it can often rouse a hostile reaction. While every payroll professional aims to get things right first time around, it is inescapable that sometimes things do go wrong.
Identify and manage difficult people and personalities
• How to not take things personally and move on from a situation
• Recovering from mistakes and managing conflict in the workplace

Keith McGregor, Director, PERSONNEL PSYCHOLOGY LTD

2.00

Case Study: Implementing an Online Timesheet System at St John (Case Study)

• How does this system work?
• Benefits the system has provided to the organisation
• How to go about implementing a similar system into your organisations payroll operations

Sue Farquhar, Payroll Manager, ST JOHN
Ian Johnson, CEO, TIMEFILER

2.45

Afternoon tea

3.00

Batting Payroll Bureaucracy

• Are we killing ourselves with paperwork?
• How can we effectively manage the paperwork that comes into the Payroll office?
• Do we need it and do we need to keep it?
• What can we do differently?

Janine Cooksley, Manager People Connect, WESTPAC

3.45

Successful Management Reporting for Payroll

The Payroll department can provide a raft of information to management, helping the business understand the companies operations and improve the bottom line.
• Enhancing understanding – what information is useful to management and why
• Reporting in a clear and effective manner
• Moving from basic reporting to Workforce Metrics and Dashboards - improve the visibility of workplace performance in your business

Eugene Harvey, Director
HUMAN RESOURCE INFORMATION TECHNOLOGISTS

4.30

Summary Remarks from the Chair: Lessons to take away and thoughts on the future of Payroll

Sponsors/Partners

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