The New Zealand Healthcare Facilities Series
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Healthcare facilities across the country are in various stages of redevelopment and new construction of facilities are needed to face increasing demand from a growing population.
About
Healthcare facilities across the country are in various stages of
redevelopment and new construction of facilities are needed to face
increasing demand from a growing population. Robust business cases and
careful development are now required as budgets are tight and
expectations are high.
This conference series addresses the two key challenges arising from
this situation with separately focused days to provide insight into the
design and development of healthcare facilities, and best practice
project management skills for healthcare facility developments.
Conference 1, The Future of Healthcare Facilities in New Zealand
focuses on how we as a country should plan for and design our future
healthcare facilities to cater for changing demographics and users
needs.
• What will be the future demands on New Zealand healthcare facilities
• Design features of future healthcare facilities and overseas trends that should be implemented in the New Zealand environment
• Optimising your facilities with technology
• Effectively future proofing your healthcare facilities
Conference 2, Health Facility Development Project Management, has been
specifically developed to ensure you return to your organisation with
strategies and tools for undertaking facility development projects.
Such practical ‘how to’ topics include:
• Effectively engaging with healthcare facility users and community
• Establishing effective governance for health facility project management
• Meeting the challenges of a tight project budget
• Determining the contracting methodology that will deliver best results
• Shifting and migrating operations during a project
• Closing a project and shifting operations into the new facility
Workshops are a chance to immerse yourself in two specific areas:
Workshop A: Mastering the tendering process to achieve best value will
equip you with valuable strategies and tools to ensure tendering is
suitable for your project and you get the results you want.
Workshop B: Utilising contracts that encourage optimal performance is
not a contract management 101 type of class. This workshop will
educate and teach you how to apply principles of contract management
that will enable you to not only get best efforts out of contractors,
but build good working relationships also.
Networking is one of the most valuable aspects of attending these conferences as it is rare to have so many peers and experts all in one place. This conference series has been designed with this in mind to ensure there is ample time for informal discussions and interactions, so you can build those key connections.
Agenda
Day 1
8.30
Registration and coffee
9.00
Opening remarks from the Chair
9.10
Addressing the current demands on New Zealand healthcare facilities to highlight what is needed to be provided for in the future
• The need for increased collaboration and sharing of information on development projects
• How will public use of private hospitals affect facility planning?
• How can healthcare facilities make better use of budgets?
Greg Simpson, General Manager Facilities, Counties-Manukau DHB
10.00
Mobile health facilities as a unique solution for overcoming hospital capacity issues (Keynote)
• Elective Initiatives- Cataract waiting times were an issue in the north of England, and with a blitz enabled by the use of mobile health facilities 11,000 patients were treated in 11 months, making the surgical waiting list far more manageable.
• New Capacity- When a new day surgery facility was being constructed on the Singleton Hospital in Swansea, they installed a mobile operating theatre. This gave immediate capacity which later transitioned to the new facility when it was commissioned
• Refurbishment- When Nuffield Hospital Newcastle-upon-Tyne embarked upon a 6-month refurbishment of its wards they chose to maintain its capacity during this time using a number of mobile health facilities which made refurbishments quicker and easier.
• Fire- What do you do if your theatre burns down? This happened at The Royal Marsden in London. With in days mobile health facilities were in place, providing a theatre and recovery ward. This enabled theatre and recovery services to continue without interrupting the rebuilding process.
Gary King, International Development Director, Vanguard Healthcare Solutions (UK)
10.50
Morning tea
11.10
New design features and emerging trends that should be implemented in future healthcare facility projects
• New considerations in the design of facilities including model of care trends that effect design and hospital planning
• What new technologies and design elements are now being utilised and what advantages do these offer?
• The relevance of overseas projects and experiences to the New Zealand environment.
Rachael Rush, Director of Health, Klein
12.00
Designing and developing a patient centred healthcare facility (Case Study)
• How goals for the hospital were translated into design concepts
• What new technologies and features have been utilised
• What effect has the new facility had on patients?
Clare McArthur, CEO, Ormiston Hospital
12.50
Lunch
1.40
The case for sustainable elements incorporated into healthcare facilities
• Energy saving features to reduce the power bill of the facility
• Considering the lifecycle of materials and their long term cost
• Increasing expectations for social responsibility and environment regard
• Incorporating these elements into a business case to justify sustainable development
Simon Harvey, Director, Business LAB
2.30
Optimising your facilities with technology – within and beyond the walls
• How can technology best be leveraged and factored into facility design?
• What are some of the practical considerations in implementing systems to best support outcomes – both within the facility and beyond the walls?
Andrew Terris, Consulting Director, HealthMap
3.20
Afternoon tea
3.40
Key methods for best practice project financial management (Case Study)
• Identifying the financial pitfalls early on to avoid expenditure blow out
• Undertaking life cycle cost analysis on the project
• How can budget blowouts caused by complications and delays be minimised?
Anthony de Rose, Associate Operations Director, Capital & Coast DHB
4.30
Effectively future proofing health facilities
• Design that considers the cost of the facility over its life cycle
• Reviewing design tools and techniques for optimising lifecycle facility effectiveness
• Impact of alternative procurement strategies on facility lifecycle
Darryl Carey, Director, Chow Hill Architects
5.20
End of conference one and networking drinks
Day 2
8.30
Registration and coffee
9.00
Opening remarks from the Chair
9.10
Effective engagement with healthcare facility users and community (Case Study)
• Stages of engagement
• Cultural factors to consider
• The use of visual tools
• Turning around a troubled project
• Management of expectations and the early introduction of a prioritisation tool
Alan Mackintosh, PMP Project Manager, Mindpool Ltd
10.00
Utilising value management to meet the challenge of a tight project budget
• Using VM as a proactive rather than reactive tool for optimal outcomes
• Gaining community and stakeholder input and support
• Identifying best value options that deliver on functional needs and budget constraints
• Determining optimal ways of delivering the defined project objectives
Peter Waterhouse, Director, Value Solutions
10.50
Morning tea
11.10
Determining the contracting methodology that will deliver the best results for your project
• Key criteria to be included in analysis, key success factors and risks
• Advantages and downsides of each method
• Strategies for overcoming the challenges that can arise
Waren Warfield, Managing Director, RCP NZ
12.00
Panel discussion: Succeeding in driving the project business case up the chain of decision making (Panel)
• The business, quality and operational considerations that must be addressed
• What makes a convincing case?
• Quickly clarifying issues and shortcomings of a case for fast resubmission
Alan Mackintosh, PMP, Project Manager, Mindpool Ltd
Geraint Martin, CEO, Counties-Manukau DHB
12.40
Lunch
1.30
Decanting and migrating operations successfully during a redevelopment (Case Study)
• Planning the process for a smooth migration
• Engaging staff and stakeholders in planning
• Impact of migration on staff and how to best overcome negative feelings
• What opportunities can migration offer?
Nola Ardern, Staging and Migration Manager, Lakes DHB
2.20
Successfully closing the project and shifting operations into the new facility (Case Study)
• Tools for ensuring all project objectives have been completed
• Undertaking a thorough project review to pin point trouble areas and determine how improvements can be made in future projects
• Communicating project completion to stakeholders and organisational units
• Seamlessly transitioning into operational use of the facility
Brendon Groufsky, Project Manager, Canterbury DHB
3.10
Afternoon tea
3.30
Understanding the legislative requirements for your project
• Latest amendments to the Building Act and their implication to healthcare projects
• Aspects of the Construction Contracts Act to be aware of
• Interacting with local authorities effectively to speed up the consenting process
• Legal risks to DHBs in contracting and procurement
Janine Stewart, Senior Associate, Minter Ellison Rudd Watts
4.20
Establishing effective governance of health facility project management
• Structures that are conducive to part time management so primary roles can be fulfilled
• Should you form a steering group? And if so who should be in it and how should it be formed?
• Establishing reporting lines and accountability to ensure that the day-to-day decisions are handled and the higher level decisions are passed on
Allan Johns, Project Manager, NCounter Group Ltd
5.10
End of conference day and networking drinks
Sponsors
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